Xero App Series: Deputy

Welcome to the fifth instalment of our Xero App Series, covering some of the best and most popular Xero add-ons that may assist in your business.

Over the last three months, we’ve explored Spotlight Reporting, Receipt Bank, CloudPayroll and Vend. In case you’ve missed them, here’s our quick introduction about why we’re running this series.

In this blog series, we wanted to draw your attention not to Xero’s core features but to the 800+ add-on apps that feature in Xero’s App Marketplace of approved third-party software providers and products. This ecosystem of added functionality is part of Xero’s winning edge over other accounting systems, bringing a world of additional possibility, insight and power to your business. 

Over the coming months, we’re going to look at a different Xero app each month and explore the significant added value it brings. These apps are in use all over the world and are some of the most popular currently available in the App Marketplace.

We would be very happy to assist you with any further questions, especially if you are interested in a trial implementation at your business!

This month, we’re on to…

Deputy

Deputy is an employee management tool that simplifies rostering, timesheets, task allocation, team communication and Award interpretation.

Category: Payroll HR

Rating: 4.25/5 stars on Xero

Founding details: Deputy was founded by Australian entrepreneur Steve Shelly in 1992. It has since evolved with advancements in technology to become a cloud-based software solution that services hundreds of thousands of people and businesses in over 70 countries.

Scenario:

You’re running a people intensive business with numerous shift workers, casuals or contractors. It’s becoming difficult to manage their rosters and budget properly as different staff members are on different Awards. You’ve got plenty of other operations to manage and find yourself becoming time poor, so you’re looking for a solution that will greatly simplify and streamline your workforce management duties. 

About:

Deputy intends to be the trusty second-in-charge ‘team member’ to business owners, as the software better enables them to manage employees and perform workforce management-related tasks.

Deputy’s staff management software allows managers to schedule staff based on demand, availability and budget, and notify employees of roster changes instantly via the web or their mobile app. The software also tracks real-time attendance, so you know exactly who is in at all times and can easily approve accurate timesheets for payroll purposes.

Additional functionality includes the ability to share important information on the company ‘News Feed’ and receive notifications when employees have read your messages (so there’s no more “I didn’t know about that” as an excuse). Employees can easily swap shifts with each other and manage their leave through the software, while managers can approve all this with ease from anywhere.

Integration with Xero:

Deputy features full Award interpretation, with over 30 of the most common Fair Work Awards available; it can be integrated with Xero to calculate overtime, penalty rates, leave loading and salary costing, and contractor invoicing, which are adjusted with every shift. Additionally, leave requests and daily leave will sync with Xero payroll. Overall, the integration saves hours in payroll processing time.

To learn more about Deputy, visit the Xero App Marketplace or Deputy’s website.

Feel free to contact us if you would like to learn more about integrating Deputy with your Xero account.